A procure to pay agent One straight run from a typed request to a recorded payment, through a four-way match of the order, the goods receipt which carries the acceptance, the invoice and the contract. A single route out for anything that fails, and what the fixes teach comes back to the reading step. PROCURE TO PAY OPERATING MAP It runs itself, until it needs you Somebody types what they need. Nobody touches the case again unless a check fails. Straight through Exceptions only Learns from the fixes INGRESS Case opens a request is typed READ Read and score every field, on its own POLICY Policy and contract rules and thresholds BUDGET Budget and sign-off the ERP names who ORDER Issue the PO sent to the supplier RECEIPT Goods received received and accepted MATCH Four-way match clear to pay? PAY Pay and record paid, filed, counted a check failed SET ASIDE Held for review tagged with the cause RESOLVE A person fixes it in the same run once it is fixed, it runs the checks again REPORT Exceptions by cause counted from every case LEARN What the fix taught the person's answer, kept what was learned is pulled in before the next case is read THE FOUR-WAY MATCH 1. the order, what was agreed to buy 2. the goods receipt, what arrived and     how much was accepted 3. the invoice, what is being charged 4. the contract, the price agreed Any one out of line and the case is set aside. WHERE A PERSON COMES IN Two places, and nowhere else. Signing off a request above the limit, where the ERP names who has the authority. Fixing a case a check set aside, which the machine then learns from. WHAT TO WATCH Touchless rate. Exception rate by cause. Average exception age. the case moves on set aside for a person what the fixes teach Every case records how it ran, so the rates above can be counted once there is real volume.
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